For starters, digitization is converting of analog/physical things such as paper documents, microfilm images, photographs, sounds and more into digital (bits and bytes) version. So it is simply converting and/or representing something non-digital into a digital format which then can be used by a computing system for numerous reasons.
Sometimes a paper document gets destroyed after having digitized, sometimes we capture the sound and images in the form of video of your presentation at an event, the digital format continues to exist while your voice and physical presentation during that presentation are gone forever. Digitizing doesn’t means replacing the original document, image, sound, etc.
Another synonymous term is ‘Automation’ which more or less means the same. The conversion of physical data into intangible format has its benefit and has revolutionized paperwork in its own way.
Benefits of Digitization
- Streamlining of process, which results in delivery of information to the right person at the right time, optimization of the processing time and improvement in overall productivity and efficiency.
- Smooth management, storage & control of documents; protection of records in physical form and reduction in the risk of losing documents.
- Digitization process ensures the continuous availability of information.
- Elimination of manual search
- Reduction in storage costs
5 ways digitization is helping the business
There have been debates about automation and development of artificial intelligence (AI) over the last couple of years. All credits to movies and their takes on AI. Some eminent minds have also predicted its dark future. However, AI has already changed the business world with companies gradually automatizing work and other sorts of activities. Almost 85% of industry leaders believe automation will allow their companies to obtain or sustain a competitive advantage.
Flexibility of working hours
With all the data and information being stored on digital media and devices; digitization has made it possible for us to transform it and access it from anywhere. As a result, we can adjust our work schedule to our personal needs and lifestyle. We can choose how to work and when to work, and we owe it to digitization.
We all know, innovation helps companies come up with groundbreaking ideas, use special tools and business applications for organizing & managing work, reach wider audience and create a better product. Digitization is not only about transforming physical data into digital format, but also about using it and finding new ways of developing/enhancing them.
The lack of right information transfer leads to misunderstandings and conflicts. Without proper communication, a business cannot thrive. Communication has always been one of the most important aspects of our lives. Fortunately, there are tools and channels that enable smooth exchange of information. There are tools that facilitate the exchange of thoughts, ideas and opinions such as blogs, websites, conferences and business meetings. Digitization has made it possible to propagate information while providing ready access to information, thereby, consuming less amount of time.